Completion of End of Term assessment and Midterm assessment is mandatory for PGY1s and PGY2s (not in a training program e.g. BPT)
Midterm Assessment
PGY1s and PGY2s (not in a training program e.g. BPT) undertake a formal midterm assessment for each term.
The purpose of this assessment is to:
- receive timely feedback on clinical performance
- identify any specific learning needs that emerged during the term and
- discuss how specific learning needs can be addressed during the remainder of the term.
Mid term assessment can be completed by the primary or day to day clinical supervisor. It can be a registrar or fellow however the assessment needs to be countersigned by a consultant supervisor. If you have any concerns please reach out to Northern Doctors Education.
Notes:
- Assessment form is an editable pdf - encourage your supervisor to complete it digitally.
- End of Term & Midterm Assessment forms are the same - click the box on the top of form to indicate which one you are completing.
- Ensure both you and your supervisor sign the form.
- Email the digitally completed form to the medical education unit: Northern Doctors Education.
- Completed paper forms must be be scanned as a PDF and emailed to Northern Doctors Education by using the 'scan to email' function on any hospital printer. This is not encouraged as we are moving away from anything paper-based.
Interns in Term 1 (Rotation 1)
Interns in their first rotation are s advised to complete a midterm assessment in week 3 with their current registrar. This is because in week four (first week of February) a new batch of registrars start. Please note that is completely appropriate and expected as a registrar can assess your performance after a few shifts rather than relying on the new registrar starting in February to assess you.
Medical Interns
A tip is to approach your supervisor to complete mid term assessment within the first FOUR weeks as consultants change every month.
End of Term Assessment
The End of Term discussion is an opportunity to:
- provide feedback for the unit (including training opportunities and culture)
- discuss future career directions
- pulse check on your wellbeing
- Contact your term supervisor 2-3 weeks prior to the end of term to arrange a time to meet to complete your end of term assessment. The Term Supervisors list can be accessed in the Term Descriptions on the Northern Health Medical Education channel here. If your Term Supervisor is not on this list reach out to Northern Doctors Education.
- Assessment form is an editable pdf - encourage your supervisor to complete it digitally.
- End of Term & Midterm Assessment forms are the same - click the box on the top of the form to indicate which one you are completing.
- Ensure both you and your supervisor sign the form.
- Email the digitally completed form to Northern Doctors Education (previously medical education unit).
- Completed paper forms need to be scanned as a PDF and emailed to Northern Doctors Education (previously medical education) unit by using the 'scan to email' function on any hospital photocopier/printer. This is not encouraged as we are moving away from anything paper-based.
- Tip: keep a copy of your completed end of term assessments for your own records as they may be required as evidence for specialist college applications.
- To encourage a longitudinal approach to learning, consider sharing your learning objectives and feedback with your new Term supervisor in the next rotation.
- Scroll to the top to direct your supervisor to view a 5 min training video on 'Term Assessments for Supervisors' before your meeting.
IMGs
- Assessment requirements are different for IMGs
- Continue to complete the WRIG30 with your Principal Supervisor. The WRIG30 must be signed by your APHRA allocated Principal Supervisor. Email your completed WRIG30 form to Northern Doctors Workforce prior to submission to APHRA.
- Principal Supervisor may be the same as Term supervisor OR a different consultant. If you are unsure who your Principal Supervisor is email Northern Doctors Workforce. Kai Cooper is the IMG Affairs Coordinator at Northern Doctors Workforce. He can assist with visa, APHRA, onboarding, WRIG and ORIG etc.
- If you do not work regularly with your principal supervisor, please provide the supervisor an IMG Assessment form to complete (scroll up). This form was created specifically for you to obtain mid and end of term feedback from a term / rotation supervisor.
- Visit IMG resources tab to download the WRIG 30.
- Once you obtain general registration, feedback is optional but important for learning and sometimes it's required for applying to college training programs.
New IMGs
- Are required to complete a WRIG30 at three months and send to APHRA for every term.
- At end of 12 months you are are required to send all the WRIG30s to APHRA for renewal limited/provisional registration or application for general registration.
PGY2s in a training program e.g. BPT & PGY3s and above
Have the the option to participate in the AMC Framework by submitting midterm and end of term assessment. However, this is not mandatory.
Short terms (rotations) e.g. BHS Med Nights or Specialty Surgical Nights
You do not need to complete a midterm assessment, just an end of term assessment.
Split Surgical Terms (rotations)
Complete an End of Term Assessment for each split term/rotation e.g. AGSU/HPB Surgery
What is the difference between Midterm and End of Term Assessment?
Midterm assessment is important to obtain timely feedback on your performance, identify any specific learning needs and discuss how they can be addressed while End of Term Assessment is important to get feedback on your performance and evidence to support the decision by the Assessment Review Panel to progress you to the next level of training at the end of the clinical year.
Who can complete midterm and end of term assessments?
A term supervisor an educator, an assessor, a role model, and an advocate for your social and emotional wellbeing. They may also provide primary clinical supervision for some or all of the term. Click here to be directed to the Norther Health Medical Education channel to find your Term Supervisor on the Term Description.
A primary clinical supervisor - is a consultant or senior medical practitioner with experience managing patients in each term. They may change during the term and could also be the term supervisor.
A registrar - a day-to-day supervisor who is a medical practitioner at least PGY3 or above.
Assessment Review Panel
The Assessment Infograph below outlines the requirements for each term.
